Bill the right hours, every time

What you will learn

OneBob Time Tracking lets your team log billable and non-billable hours per project, with hourly rates resolved through a four-tier hierarchy (project → customer → assignment → role). Billable hours can be turned into Lexware Office invoices in one click; with weekly approval on (Settings → Time Tracking), only approved weeks are billed. The audit trail is GoBD-friendly: every entry is logged, and rates are snapshotted on each entry so historical entries don't shift if rates change later.

• Enable Time Tracking and configure work categories
• Set rates at role, customer, and project levels
• Log entries manually or via the built-in timer
• Optionally approve weekly timesheets, then generate Lexware Office invoices

⏱ Reading time: 8 minutes

A short admin setup sets the rate hierarchy your whole team will use.

1. 1Go to Settings → Time Tracking and toggle the feature on
2. 2Configure rounding (e.g. round each entry to the nearest 15 minutes)
3. 3Add work categories that match how you bill (e.g. Development, Design, PM)
4. 4Settings → Resource Roles: confirm a default hourly rate per role
5. 5Override rates per customer (Customer page → Rates) or per project (Project page → Rates) for negotiated rates

Entries can be logged manually after the fact or captured live with the timer.

1. 1Open a project → "Log Time"
2. 2Pick the team member (defaults to you), role, and work category
3. 3Enter date, hours (or minutes), and a short description
4. 4Toggle billable / non-billable
5. 5Save. The rate is snapshotted now and won't change later, even if rates are updated

For real-time logging, the timer in the top bar runs alongside your work.

1. 1Click the play button in the top bar
2. 2Pick a project and optionally a role
3. 3Click stop when you finish, and a draft entry is created with the elapsed time
4. 4Refine the description and save the draft

Weekly approval is off by default. An admin turns it on under Settings → Time Tracking → Weekly submission & approval; from then on only approved billable hours are invoiced.

1. 1Team members submit their week under My Timesheet with "Submit project hours"
2. 2Their supervisor (or an admin, for users without one) approves it under Team Overview → Pending project hours approvals
3. 3Approval is logged to the audit trail with timestamp and approver
4. 4A submitted or approved week is locked for everyone except admins, whose corrections are logged; a pending week can be withdrawn, and an admin can reopen an approved one

If Lexware Office is connected, billable hours (only approved ones while weekly approval is on) can be pushed to Lexware Office as a draft invoice.

1. 1Go to /billing and pick a deal with unbilled billable hours
2. 2Review the aggregation: entries grouped by (role, rate)
3. 3Click "Generate invoice" and OneBob pushes a draft to Lexware Office
4. 4Linked entries flip to "billed" status; failed pushes keep the invoice row but unlink entries so you can retry
5. 5Open the draft in Lexware Office to review and send to your customer