Plan time off with a clear request and approval workflow, automatic public holidays, and a team calendar that keeps capacity accurate.
7 min read
Overview
OneBob includes an absence calendar reached via Absences in the main navigation, where employees submit requests, managers approve or reject them, and approved time off flows straight into your team capacity.
What the absence workflow covers, from request to approval.
Who approves requests and how they act on each one.
How public holidays are handled per region automatically.
How approved absences reduce team capacity in the resource forecast.
Estimated time: 8 minutes.
Before You Begin
You need a plan that includes time-off management (Professional and up).
Set your region so the correct public holidays apply.
Decide who approves absence requests on your team.
Set annual allowances and record any carried-over vacation (Resturlaub).
1
Understand absence types and entitlements
Start by reviewing what employees can request and how much time they have.
1Review the available absence types such as vacation, sick leave, and parental leave.
2Check each person's annual allowance for the year.
3Record any carried-over vacation (Resturlaub) from the previous year.
4Confirm balances are correct before requests start coming in.
2
Submit an absence request
Employees create requests in a few clicks from the Absences area.
1Open Absences in the main navigation.
2Choose the absence type and the start and end dates.
3Add an optional note to give your manager context.
4Submit the request for approval.
3
Approve or reject as a manager
Managers review each request with the impact on the team in full view.
1Open the pending request from the Absences area.
2See the impact on team capacity for the requested dates.
3Choose to approve or reject the request.
4Add a note to explain your decision to the employee.
4
Configure public holidays per region
Regional holidays should never count against someone's allowance.
1Set your region so the right public holidays apply.
2In Germany, select the correct Bundesland for each location.
3Let OneBob exclude regional public holidays from absence counts automatically.
4Configure holidays before the year starts so counts stay accurate.
5
View absences on the calendar and in forecasts
Approved time off shows up everywhere you plan work.
1Use the team calendar to see who is away and when.
2Apply filters in the list views to focus on a person, type, or period.
3See how approved absences adjust capacity in the resource forecast.
4Spot clashes early so plans stay realistic.
Tips & Best Practices
Configure public holidays before the year starts so counts are right from day one.
Keep approvers responsive so plans and capacity stay current.
Use the team calendar to avoid clashes across the team.
Record carried-over vacation (Resturlaub) so balances stay correct.
Check the resource forecast before approving long absences.
Need Help?
If you have questions about setting up absences, reach out through our contact page and our team will be glad to help.
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