Absence Management

Overview

OneBob includes an absence calendar reached via Absences in the main navigation, where employees submit requests, managers approve or reject them, and approved time off flows straight into your team capacity.

• What the absence workflow covers, from request to approval.
• Who approves requests and how they act on each one.
• How public holidays are handled per region automatically.
• How approved absences reduce team capacity in the resource forecast.

Estimated time: 8 minutes.

Start by reviewing what employees can request and how much time they have.

1. 1 Review the available absence types such as vacation, sick leave, and parental leave.
2. 2 Check each person's annual allowance for the year.
3. 3 Record any carried-over vacation (Resturlaub) from the previous year.
4. 4 Confirm balances are correct before requests start coming in.

Employees create requests in a few clicks from the Absences area.

1. 1 Open Absences in the main navigation.
2. 2 Choose the absence type and the start and end dates.
3. 3 Add an optional note to give your manager context.
4. 4 Submit the request for approval.

Managers review each request with the impact on the team in full view.

1. 1 Open the pending request from the Absences area.
2. 2 See the impact on team capacity for the requested dates.
3. 3 Choose to approve or reject the request.
4. 4 Add a note to explain your decision to the employee.

Regional holidays should never count against someone's allowance.

1. 1 Set your region so the right public holidays apply.
2. 2 In Germany, select the correct Bundesland for each location.
3. 3 Let OneBob exclude regional public holidays from absence counts automatically.
4. 4 Configure holidays before the year starts so counts stay accurate.

Approved time off shows up everywhere you plan work.

1. 1 Use the team calendar to see who is away and when.
2. 2 Apply filters in the list views to focus on a person, type, or period.
3. 3 See how approved absences adjust capacity in the resource forecast.
4. 4 Spot clashes early so plans stay realistic.